HR & Payroll

Make HR Documents Tamper-Proof — Without Touching Your HRMS

Salary certificates, experience letters, and payslips are routinely forged — for bank loans, visa applications, and job applications. Once a document leaves your HR department, you have no control over what happens to it.

Meanwhile, your HR team fields a constant stream of verification calls from banks, embassies, and government agencies asking “Did you actually issue this?” At scale, this becomes a full-time job that adds no value.

The traditional fix — API integration with your HRMS — means coordinating with Oracle, SAP, or Workday, navigating API licensing, and running a multi-month IT project. In practice, this hands control to your HRMS vendor and their implementation partners.

There is a faster way.

The Problem at Scale

• Forgery is widespread: Large organisations issue hundreds of thousands of salary certificates every year. Each one can be modified after it leaves HR — a changed salary figure, an altered job title, a fabricated certificate — and used to secure loans, visas, or employment.
• Verification calls drain HR: Banks, embassies, and government agencies call your team to verify every certificate manually. For organisations with thousands of employees, this is an enormous hidden cost.
• Employees lose time collecting documents: Field and retail workers often take time off to physically visit HR offices to collect certificates — costing both the employee and the organisation.

Folder-Based Deployment: Live in Weeks, Not Months

Qryptal’s Secure QR Code System works with a simple file-based workflow that requires zero changes to your HRMS:

1. Your HRMS generates PDFs as usual — salary certificates, experience letters, payslips — and writes them to a shared network folder
2. Qryptal stamps each document with a cryptographically signed, branded QR code and places the secured PDF in an output folder
3. Anyone can verify by scanning the QR code — banks, embassies, employers — no phone calls, no login, instant validation

Works with Oracle HCM, SAP SuccessFactors, Workday, or any system that generates PDFs. No API integration, no vendor coordination, no licensing discussions.

For high-volume processing, the workflow is fully automatable — your systems writes PDFs to the input folder continuously, and Qryptal stamps them in real time. Organisations issuing thousands of salary certificates monthly run this unattended.

See It in Action

Three Immediate Benefits

Eliminate verification calls. Third parties scan the QR code and verify the document themselves. Your HR team stops being a call centre for “is this certificate real?”

Go electronic, go green. Issue verifiable PDFs instead of printed certificates. Employees access their documents from anywhere — no office visit needed. Significant reduction in paper and printing costs.

No HRMS integration project. No API licensing fees. No IT vendor involvement. No multi-month project timelines. If your HRMS can generate a PDF, you can deploy Qryptal.

Document Types

The folder-based approach works for any HR document generated as a PDF:

• Salary certificates — the most commonly forged HR document
• Experience letters — used for employment verification
• Payslips — monthly and annual
• Employment offer letters
• Relieving / discharge letters
• Any other HR document your organisation generates

Each document type gets its own folder with independent configuration — QR code size, position, design, and branding are all set per folder.

For Smaller Organisations

Don’t have on-premise infrastructure, or want to start issuing verifiable documents right away without an IT project? Use Qryptal’s cloud platform to issue verifiable HR documents directly from your browser — no servers, no setup.

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Security & Compliance

• Cryptographic signing: SHA-256 hash + digital signature with your organisation’s private key
• Encryption: AES-256 with a unique key per document, embedded in the QR code
• On-premise deployment: Runs on your infrastructure. No data leaves your network.
• Compliance: ISO 27001:2022 and SOC 2 Type 1 certified. Independent security documentation available at trust.qryptal.com
• Branded QR codes: Each QR carries your organisation’s logo and colours
• Document revocation: Drop a document in the revocation folder — subsequent verification attempts reflect the revoked status immediately

Getting Started

We can have your sample HR documents stamped and verifiable within 48 hours.

Schedule a Technical Discussion